University Archives - Campus Directories

Collection

Identifier: UA-Publications-Campus Directories

Staff Only

The campus directories offer information about students and faculty including both home and office addresses, hometowns of students, phone numbers for students and faculty, and home addresses and spouse names for faculty. The Leader created the first directory in 1930. As attendance grew, so did the size of the directories. The campus directories continued to be physically printed until 2015 when they transitioned to a digital format.

The Kansas State Teacher’s College of Hays Leader created the first campus directories, beginning in 1930. Responsibility for creating the directories then changed hands to the writers of the Reveille Yearbook in 1934, before becoming an official college publication in 1937. Once the college began publishing the faculty and student directories, the publication changed departments multiple times. After the staff of the Reveille Yearbook, authorship for the directory transferred to the Seventh Cavalry local honorary leadership fraternity, Centrex (a telephone company), and The Society for Collegiate Journalists, and finally, University Relations.

The University Archives at Fort Hays State University has more than 250 copies of student and faculty directories for years from 1930 to 2015 when the directories were transitioned to a born digital format. The digital format allowed information to be updated after the start of the semester, and made the information more readily available. While student information is still available to current staff and enrolled students, this information is no longer made available to the general public.

The Kansas State Teacher’s College Leader staff wrote and published the first directories, with cooperation of Mid-Continent Engraving Company in Wichita, and the Consolidated Printing and Stationery Company in Salina, Kansas. Eventually, the college/university press took over the printing and publication of the directories, which led to local advertisements being removed from copies for a brief period during the 1930’s. As creation of the directories changed departments, advertisements made their way back onto the directory pages.

Family Educational Rights and Privacy Act (FERPA) defines directory information as information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed. For more information see "Legal Status" under "Additional Description".

Dates

1930-2015

Extent

3 Linear Feet

Additional Description

Legal Status

Directory information means information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed.

(a) Directory information includes, but is not limited to, the student's name; address; telephone listing; electronic mail address; photograph; date and place of birth; major field of study; grade level; enrollment status (e.g., undergraduate or graduate, full-time or part-time); dates of attendance; participation in officially recognized activities and sports; weight and height of members of athletic teams; degrees, honors, and awards received; and the most recent educational agency or institution attended.

(b) Directory information does not include a student's—

(1) Social security number; or

(2) Student identification (ID) number, except as provided in paragraph (c) of this definition.

(c) In accordance with paragraphs (a) and (b) of this definition, directory information includes—

(1) A student ID number, user ID, or other unique personal identifier used by a student for purposes of accessing or communicating in electronic systems, but only if the identifier cannot be used to gain access to education records except when used in conjunction with one or more factors that authenticate the user's identity, such as a personal identification number (PIN), password or other factor known or possessed only by the authorized user; and

(2) A student ID number or other unique personal identifier that is displayed on a student ID badge, but only if the identifier cannot be used to gain access to education records except when used in conjunction with one or more factors that authenticate the user's identity, such as a PIN, password, or other factor known or possessed only by the authorized user.

(Authority: 20 U.S.C. 1232g(a)(5)(A))